Certificates that read themselves — and never lapse quietly.
Vault turns insurance paperwork into verified facts: every certificate of insurance entering a connected inbox is classified, extracted, checked against your requirements, filed to the right carrier — and watched until renewal. 350,000+ carrier insurance records already on file.
Parsed is not the same
as verified.
Plenty of tools can OCR a certificate. Verification means checking the facts against your requirements — and refusing to guess.
Coverage lines
Auto liability, cargo, general liability — limits extracted and compared against your minimums per equipment type.
Certificate holder
Is your company actually named? Holder mismatches are one of the most common — and most expensive — silent failures.
Dates & carriers of record
Effective and expiry dates, producing agent, underwriting insurer — cross-checked against FMCSA insurance filings.
Confidence scores
Every extracted field carries a confidence score. Low confidence routes to a human for review — the system never guesses on coverage.
The lapsed policy that used to slip through.
A carrier's policy expires Friday. Vault has watched the date since the certificate was filed:
- T-15:renewal request drafted for the carrier — your rep clicked send
- T-7:no certificate yet — escalation raised, dispatch warned
- Thursday:new certificate arrives — parsed, holder verified, filed, watch re-armed
350K+
carrier insurance records on file and AI-verified
T-15
days before expiry: renewal draft prepared automatically
T-7
days: escalation raised and dispatch put on notice
0
loads dispatched against knowingly lapsed coverage — hard stop, not a warning
How many of your COIs would fail the holder check?
Most brokerages find out the hard way. Send a sample batch and we'll show you — verified, flagged, and filed — on your demo.